One thing most people consider while planning an outdoor event is the correct size of canopy. The canopy will prove to be the most important feature where it will provide shelter, enhance your branding. However, not knowing what you are looking for may make it pretty hard to choose the perfect canopy size. In this blog, we are going to guide you through all the information you need to provide the perfect size for a canopy at your event while ensuring comfort and functionality.

Getting the Perfect Sized Canopy for Any Event

A perfect sized canopy can create a defined space for people to attend any kind of event, be it corporate, wedding, market stall, or festival while giving your brand visibility. Here are some points on how to get a canopy for your event.

Consider Type of Event

The size of the canopy you will need depends on what kind of event you are hosting. For instance, Gatherings like weddings or formal events require a lot of space for hosting guests, tables, chairs, and even an area for a dance floor or stage. For these purposes, big canopies are highly suggested especially in scenarios where you’d like to demarcate dining areas, socializing areas, and entertainment areas.

If you’re setting up a booth or stall for events like Trade Shows or Markets you may require a smaller or medium-sized canopy, depending on your display and products.

In regard to commercial events like launching new product types or networking parties, for example, the design may have to be more elaborate, using multiple stations, thus bigger canopies are preferred.

Consider the kind of function, the area people will need to walk, or any furniture, equipment, or adornments that will need to be placed below the canopy.

The number of guests

For standing room only, you’re going to need about 10 to 12 square feet per person.
For events where people will be seated at tables and chairs, it is usual to aim for 15 to 20 square feet per person.

Furniture and Equipment

how to choose Perfect Sized Canopy for Your Event

Most importantly, remember tables and chairs, a buffet, stage or even a DJ booth may require you to think of sizing your custom canopy tent larger than if it doesn’t. Some things to think through are things like Buffet tables, drink stations and catering needs added space. If guests will be seated; Tables and chairs take up room. If you’re having a band, DJ, or stage in your event, make sure to include their space also. If you are having a market stall or a trade show, ensure you give enough space to the product displays, racks, or posters you’ll be carrying with you.

This way, you get all your furniture and equipment included, thereby you do not overcrowd your canopy so that your event elements find ample space.

Consider the design

The size will also be determined by the arrangement you have for the inside of your canopy. You can play with the layouts to fit your event structure. For example:

U-Shaped Layout is suitable for trade shows or exhibitions, as this type of setup maximizes available space for product displays.
Banquet Style is suitable for formal dinners or seated events, this layout requires more room so as to accommodate comfortable seating and proper table settings.
If you are hosting shows or talks, you should have ample space in front of the stage for the audience, and these can gobble up many square feet.

If you know your outline, this will help ensure that you get the right canopy size, so everything will fit comfortably without being too full.

Weather and Additional Shelter Requirements

Weather conditions are another important variable in selecting a canopy. If you happen to live in a warm, sunny place, you will need a bigger canopy for proper shading, even though less people will attend. And if it rains, then a large canopy that could reach all the crucial points of an event becomes very essential.

Having multiple canopies or opting for a modular arrangement whereby different sections can be added or removed as need dictate is a wonderful idea.

Standard Sizes and Usages

Using this, you are able to get some standards sizes with typical usages as indicated by the following:

10×10 Feet: Such configuration is ideal for booth sales, vendor stalls or personal parties. It is ideal for use in trade shows, farmers’ markets, and smaller private events.
10×20 Feet Suitable for semi-large events like smaller corporate gatherings or family parties. There is enough room to sit or for product placement.
20×20 Feet This is suitable for major events such as small weddings. It accommodates 40-50 people if seated or roughly 75 if the event allows them to only stand.
20×40 Feet: Excellent for bigger functions like weddings, festivals, or corporate parties. It can seat 80-100 guests and has ample space for food stations or any other entertainment setups.

Conclusion

Now you may have an idea what canopy size is just right for your event. Contact eBannerSigns for consultation and to get guidance on how to get the perfect canopy to advertise your brand for events of any size.